Social Security Number (SSN) Trace

Frequently the first search run in a background check, the SSN Trace assists in confirming the validity of the SSN according the credit bureau records, matches the applicant's name to the SSN, and reveals aliases and addresses associated with the SSN. The SSN Trace is an important tool for identifying which county courthouses and/or statewide repositories will be searched as part of the criminal or civil court searches.

Address History Search

The Address History Search reports all addresses associated with an applicant over the previous 20 years. Addresses are derived from the credit bureaus (credit header) and public record information.

Multi-State Criminal Database Search

The Multi-State Criminal Database is the most complete database of such information available, a compilation of over 250 million criminal records from over 44 states (sources include Departments of Corrections, Administrative Offices of the Courts, and counties directly) and Sex Offender Registry information from all 50 states and the District of Columbia. Prior to reporting records from this database, TalentWise verifies the information at the county courthouse to ensure the accuracy and completeness of potentially adverse information.

County Criminal History Search

The County Criminal History Search is a live search of real-time county or state criminal records based on the applicant's address history - as determined by the SSN Trace. Clients can choose to search only the current county of residence, or can optionally search jurisdictions dating back a specified number of years (state law dependent). County Criminal History Searches reveal all felonies, misdemeanors, and violations (where available) reported at the highest court in the county (i.e. Superior, County and/or Municipal).

Federal Criminal History Search

The Federal Criminal History Search is a live search of United States Federal Court records. This search uncovers criminal court information from the 94 U.S. federal district courthouses, nationwide. Searches include crimes involving violations of federal law (i.e. money laundering, counterfeiting, racketeering, crimes committed across state lines, etc). Federal Criminal History Searches are conducted at all US District Courts in the applicant's current state of residence, and can optionally include all US District Courts dating back a specified number of years (state law dependent).

Sex Offender Registry Search

The Sex Offender Registry Search is a search against state and federal sex offender registries. Reported information includes full name of the offender, classification of the offense and the offender's last known address. This search will also provide photos of the offenders when available.

Employment Verification Search

Verification of previous employment supplied by the applicant, including dates of employment, title, reason for leaving, eligibility for rehire, and ending salary (where available).

Education Verification

Verification of educational background supplied by applicant, including date of attendance/graduation, degree earned, major, and college accreditation.

Credential Verification

Verification of professional licenses or certifications with any state or issuing agency, including license type, date and state of issuance, expiration date and restrictions. Licenses that can be verified include, but are not limited to, education, healthcare, legal, and finance.

Reference Checks

An industry standard set of professional reference questions. Clients can customize reference questions to meet specific business needs.

Financial Sanctions Search

The Financial Sanctions Search satisfies regulatory requirements to screen for employees with a "breach of trust" in their background, or who are on "blocked" lists. This search is advisable for the following industries: securities, mortgage, real estate, banking and federal government. Per Federal Deposit Insurance Corporation (FDIC) recommendations, this search compares applicant names to the Federal Financial Institutions Examination Council (FFIEC) compilation of enforcement actions and orders, including license revocations, disbarments, suspensions, civil money penalties and governmental cease and desist orders from five different federal financial oversight organizations.

Healthcare Sanctions Searches

The Healthcare Sanctions Searches are tailored to clients' specific needs and are conducted through a variety of live federal databases including the Department of Health and Human Services (HHS) Office of Inspector General List of Excluded Individuals/Entities, the Government Services Administration Excluded Parties List System, and the Food and Drug Administration (FDA) list of persons debarred pursuant to the debarment provisions (Sections 306(a) and (b) of the Federal Food, Drug, and Cosmetic Act. This search helps employers comply with federal funding requirements (Joint Commission on Accreditation of Healthcare Organizations - JCAHO) as well as various state regulations.

OFAC/Patriot Act Search

The Office of Foreign Assets Control (OFAC) maintains a listing of restricted counter parties defined as: Specially Designated Nationals (SDNs), terrorists, narcotics traffickers, blocked persons and vessels and parties subject to various economic sanctioned programs who are forbidden from conducting business in the United States, as well as entities subject to license requirements because of their proliferation of weapons of mass destruction. This search contains information made available from directly within the public domain of the OFAC.

Global Blacklist Search

The Global Blacklist Search checks numerous government watch lists that include individuals who have been placed on watch status by the United States Government, European Union, United Nations Security Council, World Bank and other foreign governments. This search taps the databases of 32 U.S. and international legal and regulatory enforcement organizations for restricted, sanctioned and prohibited parties. Databases referenced include Denied Parties, The Office of Foreign Assets Control (OFAC)'s Specially Designated Nationals (SDNs), FBI Most Wanted list, Interpol Most Wanted, Terrorist Exclusion list, and World Bank Debarred Parties.

Motor Vehicle Record (MVR) Check

TalentWise offers residential and commercial Motor Vehicle Records for all 50 states plus the District of Columbia. Information reported varies by state, but can include driving history information such as insurance lapses, license suspensions, revocations, accidents, traffic violations, and unpaid, or unanswered summons.

Credit Check

TalentWise pulls credit reports from a leading credit reporting agency to help assess risk factors that may include: liens, judgments, collection accounts, current or previous delinquent accounts, types of credit, total indebtedness, and accounts charged off or repossessed, etc.

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eScreen Drug Testing

Through its integration with eScreen, TalentWise offers a fully integrated, highly automated drug testing solution that is fast, affordable, compliant and efficient. The solution is electronic and entirely web-based, eliminating cumbersome paper Chain of Custody forms (for all non-DOT regulated tests), facilitates web-based donor self-scheduling, and allows for real-time analysis and reporting at the collection site. This solution is supported by a network of over 1,900 occupational health clinics across the U.S. who collect and analyze samples, and report 5-panel results immediately. 5, 10 and 12 panel solutions, including DOT compliant solutions, are available.

Traditional Drug Testing

TalentWise provides traditional, lab-based drug testing through a vast network of occupational health and patient service centers nationwide, including Quest and LabCorp facilites. This service leverages traditional Chain-of-Custody forms and is tightly integrated with the TalentWise platform. 5, 10 and 12 panel solutions, including DOT compliant solutions, are available.

Alcohol Testing

TalentWise provides both instant BreathScan devices that can be managed in the convenience of your office, as well as alcohol testing solutions delivered through a vast network of occupational health and patient service centers nationwide, including Quest and LabCorp.

Physical Fitness Testing

Physical Fitness Testing is offered through either eScreen or Traditional (Chain of Custody) testing formats. Physical Fitness tests are Department of Transportation (DOT)-approved and may include the following components:

• Review of detailed health history (and status evaluation for any current health conditions that exist)
• Vision screening
• Hearing evaluation
• Blood pressure and pulse rate check
• Urinanalysis evaluation (Protein, blood and sugar levels)
• Physical examination (includes assessment of general appearance, eyes, ears, mouth and throat, heart, lungs and chest)
• Respirator clearance (if required)

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Skills Testing

TalentWise maintains a library of over 800 skills tests. Administrators can combine any of the 800 pre-defined tests to form customized tests that deliver knowledge and performance-based questions and simulations for any industry or experience level. Tests links can be emailed to candidates to complete offsite or tests can be administered at an onsite computer, pre- or post-interview. Detailed results include performance against key metrics such as time, skill level (basic, intermediate, advanced) and skill type. Tests are available in Australian English, German, French Canadian, French, Italian, Dutch, New Zealand English, South African English, Spanish, North American Spanish and UK English.

Behavioral/Cognitive Assessment

TalentWise's suite of behavioral and cognitive assessments reveal candidates' cognitive abilities, risk profile, sales and service orientation, workplace skills, workplace personality, trust-worthiness and more. Similar to customizing skills tests, administrators can combine multiple tests for results that are comprehensive and exact. Administrators can also build custom assessments by selecting "building blocks" (each represent a specific behavior or cognitive ability) and a testing timeframe. Tests are available in Australian English, German, French Canadian, French, Italian, Dutch, New Zealand English, South African English, Spanish, North American Spanish and UK English.

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International Solutions

TalentWise offers a comprehensive suite of international screening solutions in over 275 countries. International Solutions are seamlessly integrated into the TalentWise platform, allowing HR and recruiting managers to confidently screen international applicants with the same ease and transparency as domestic applicants. The breadth and scope of permissible searches varies significantly by country, but include:

• Criminal Background Searches
• Education Verifications
• Employment Verifications
• Driving Records
• Credit Reports
• Drug Screening

Canadian Background Screening: CPIC History Search

The CPIC (Canadian Police Information Centre) database is a compilation of over 600,000 criminal records, police information and court decisions, and is maintained by the RCMP (Royal Canadian Mounted Police). A criminal record file consists of an individual's criminal charges and their dispositions, including convictions and discharges. Information reported in the CPIC Criminal History Search includes individuals who: have a criminal record for any Criminal Code or other Federal Statute offense; and/or have been judged not criminally responsible for an offense because of mental disorder; and/or have federal and/or provincial charges pending; and/or are on probation or subject to a Prohibition Order.

Criminal records of pardoned sex offenders can be made available via the Vulnerable Sector Search (VSS) for organizations that work with vulnerable people. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or permanent are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position or authority or trust relative to them.

Other Canadian Services

In addition to criminal searches, TalentWise offers the following screening solutions for Canada:

• Education Verification
• Employment Verification
• Credit Reports
• Motor Vehicle Checks
• Drug Screening

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CDLIS Search

The Commercial Driver's License Information System (CDLIS) is a database that provides up to 3 prior CDL numbers held by the applicant/employee. Managed and regulated by the Federal Motor Carrier Safety Administration (FMCSA), the CDLIS houses 13.9 million records from 51 U.S. jurisdictions (50 states and the District of Columbia). Based on the individual CDL numbers returned by CDLIS, TalentWise researchers will review and order the MVR/CDL for each state.

DOT Drug and Alcohol Verification

The Department Verification of a Commercial Driver's DOT drug and alcohol testing record. Per DOT regulation 49 CFR Part 40, these verifications are required for all employers during the preceding two years.

DOT Urine Drug Test

Offered through either eScreen or Traditional (Chain of Custody) testing formats, this lab-based drug test is regulated by DOT Code 49, Part 40 which dictates who must conduct drug and alcohol tests, how to conduct those tests and what procedures to use when testing. These regulations apply to all transportation employers, safety-sensitive transportation employees and service agents.

DOT Physical

Physical Fitness Testing is offered through either eScreen or Traditional (Chain of Custody) testing formats. Physical Fitness tests are Department of Transportation (DOT)-approved and include the following components:

• Review of detailed health history (and status evaluation for any current health conditions that exist)
• Vision screening
• Hearing evaluation
• Blood pressure and pulse rate check
• Urinanalysis evaluation (Protein, blood and sugar levels)
• Physical examination (includes assessment of general appearance, eyes, ears, mouth and throat, heart, lungs and chest)
• Respirator clearance (if required)

Random Program Administration

Based on your active employee roster, TalentWise will randomly pull and process names to keep you in compliance with DOT Random Program requirements.

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Onboarding

The TalentWise Employment Eligibility Verification solution automates and streamlines the collection of required candidate Form I-9 information and verifies candidates’ employment eligibility. Our paperless solution integrates directly with the Department of Homeland Security’s (DHS) E-Verify system. And new hire candidates and designated employer representatives alike can complete Form I-9s from any device that is connected to the Internet, including laptops, tablets, and smart phones. Electronic signature technology ensures the authenticity of all Form I-9s.

Our solution makes sure no required information is missing or inaccurate before submission. Dynamic form fields ensure that all required Form I-9 information is compliant, automatically enforcing format requirements for passport numbers, social security numbers, alien numbers, I-94 numbers, and state driver’s license numbers.

After form submission, detailed reporting features provide transparency across both the Form I-9 collection process and the E-Verify verification case status. This information, as well as verification event history records, are combined into a single TalentWise report that is securely stored online and easily accessible via a single click should you ever be audited by ICE. The solution also intuitively identifies which work authorization documents are about to expire and proactively prompts the employer to complete Form I-9 re-verifications on those employees.

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Applicant Tracking Systems Integration

TalentWise offers turn-key integration solutions with many leading applicant tracking systems (ATS) in the market today. By integrating TalentWise with your ATS, you’ll not only extend the value of your TalentWise investment, but also achieve significant business benefits including:

• Increase efficiency by eliminating duplicate data entry
• Reduce risk by lowering the probability of manual data entry errors
• Increase productivity by eliminating the need to work in multiple systems
• Improve compliance by automating and tracking your hiring process from end-to-end

Integrations with Leading ATS Providers

TalentWise has partnered with market leaders such as: Bond, FastRecruiting, HealthcareSource, iCIMS, Taleo and more to develop turn-key solutions that tightly integrate candidate and employee data to further streamline the recruitment-to-hire process. Our integration solutions with these ATS providers are affordable, easy to set up and require no IT support. In fact, with most ATS integration solutions can be implemented in just a few days - and in some cases near instantly!

Benefits of a TalentWise and ATS Integration

Leveraging an ATS integration solution from TalentWise, you and your users will reap all the benefits that come from a tightly coupled, integrated offering complete with single sign-on (SSO) capabilities, encrypted data transport, and pre-populatedcandidate data – all written to HR-XML standards. Many of our customers using our integrated ATS solutions have experienced:

• Faster time-to-hire metrics
• Lower cost and the ability to support their company’s green initiatives by eliminating paper
• Increased hiring manager and user satisfaction
• Greater sense of security from a more compliant recruiting and screening process

Read about our integration solution with Taleo Business Edition, iCims and Healthcare Source.

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County Civil History Search

The County Civil History Search is a live search of real-time county or state civil records based on the applicant's address history - as determined by the SSN Trace. Clients can choose to search only the current county of residence, or can optionally search jurisdictions dating back a specified number of years. County Civil History Searches reveal suits filed by individuals or corporations, including product liability suits, paternity suits, civil rights violations, judgment for non-payment of goods, child custody litigation, domestic disputes, divorce records, restraining orders, etc.

Workers' Compensation Search

TalentWise provides a Workers' Compensation search that pulls records from 36 states including the District of Columbia. ADA guidelines state that once you issue a conditional job offer, you can review the worker's compensation records to verify the information you received from the applicant. The job offer can be rescinded for the following reasons: when a medical professional determines that the applicant is a threat to himself or others, the applicant is unable to perform the essential functions of the job with reasonable accommodations, and/or when the employer discovers the applicant knowingly provided false answers to a lawful post-offer inquiry.

Eligibility Recommendations

TalentWise can make eligibility recommendations to our clients based on an objective, side-by-side comparison of screening results against customer-approved eligibility criteria. TalentWise will assess, verify and document eligibility recommendation within the original employment screening report.

Adverse Action Letters

TalentWise can facilitate the end-to-end adverse action letter process, processing both pre- and post-adverse action letters. Keeping our clients in full compliance with FCRA regulations, TalentWise sends (via postal mail) a customized cover letter on behalf of the client, a copy of the screening report, and a copy of Summary of Rights Under the FCRA. Adverse Action can be initiated by clients directly from their TalentWise dashboard.

Hiring Tax Credits

Most companies have found that 10% to 15% of their workforce are eligible for hiring-related tax credits. Are you taking advantage of these cost-reduction opportunities? If not, TalentWise can help. TalentWise now offers a Hiring Tax Credit solution through Incentives Advisors – one of the leading business incentives solution providers in the market. TalentWise and Incentives Advisors make it easy for you to uncover candidates that are eligible for tax credits and qualified for the job, helping you capture every available local, state, and federal government incentive. Our solution will help you maximize your cost-reduction opportunities while ensuring the safest and highest quality hires.

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