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Four Ways to Make Your Hiring Process More Efficient

With sunny beach days behind us, it’s time to shake off the summer sand and get down to business.

As HR departments gear up for the year ahead, they are often overwhelmed with job candidates, documents and employment screening and onboarding steps to keep track of that if not properly managed can lead to huge inefficiencies. But the hiring process doesn’t have to be so complicated! We’ve put together some of our top tips for seamlessly managing the hiring process, and ultimately helping you get a little time back in your day.

Use Hiring Workflow: Avoid relying on a paper checklist; use a system to enforce the hiring workflow, required screenings, approvals, and on-boarding documents all in one place. By separating tasks into clearly defined chronological steps and owners, a system of checks and balances can be instated. Open up your process to a system liberated to the entire team so that everyone can see the stages of individual tasks and who is responsible for their completion.

Use Email Notifications: Take advantage of systems that are equipped to trigger automatic email or SMS notifications. This will allow you to get notified in real time when a background check is completed or what stage a drug screening is in, alleviating the burden of constantly having to check up on status with outside vendors.

Integrate your Systems:  The most essential part of streamlining the hiring process lies in the communication your systems have with one another. Most systems are built to synch up with one another and share related data. Integrating your systems helps automate the process, ensure data accuracy, avoid duplicate entry, remove bottlenecks, reduce risk of error, and save time.

Manage with Numbers: Leveraging analytics to understand and make decisions about the hiring process can prove extremely useful when determining your organization’s best practices. Building data reports about what happens between a candidate’s screening and the time they are hired helps employers better understand what works and what doesn’t, ultimately streamlining strategy, speeding up workflow and protecting the integrity of their processes.